The Administrative Assistant, Recruiting position will be responsible for assisting the Recruiting Team with full-cycle recruitment, hire packets, pre-employment checks, partial onboarding, management of staffing agencies and internal talent for positions within Glovis America. This role will focus on the administrative duties associated with full-cycle recruitment.

Primary Responsibilities & Essential Functions

Administrative Support for HQ Recruiting Team

• Post positions, review resumes, and source for qualified applicants
• Schedule and conduct initial candidate phone screens
• Schedule in-person interviews with potential candidates for assigned Recruiter and Hiring Managers
• Assist with HQ recruiting responsibilities, including temp to perm conversions, hire packets, background checks, etc.
• Responsible for verifying and confirmation of hiring packets put together by agreed upon standards
• Draft offer letters, collect candidate documents, process background checks, and schedule drug screenings

Secondary Responsibilities & Essential Functions

Facilitate Initial Onboarding for New Hires

• Send new hire announcements to required personnel at least one week in advance (or ASAP upon special circumstances)
• Communicate with IT to ensure that equipment is set-up and shipped out, if necessary
• Review and qualify background checks and drug screens
• Work with members of the HR Team to ensure the New Hire is entered in Paycom, proper communication has been sent out, and New Hire and Benefits orientations are scheduled

Tertiary Responsibilities & Essential Functions

Staffing Agencies & Temporary Employees

• Communicate with staffing agencies nationwide
• Initiate hiring process for Temp Employees