SELECTION PROCEDURES

Only online applications will be accepted: https://www.governmentjobs.com/careers/downey.

This is a Promotional and Open recruitment to establish an eligibility list and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.

Positions in this classification are full-time, 40 hours per week, 12 months per year.

The recruitment process will consist of a written and/or performance examination and/or an oral technical interview, which is tentatively scheduled during the weeks of February 9-27, 2026. Qualified applicants will be notified by email.

EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

BASIC FUNCTION:

FUNCTION & DUTIES

Perform a wide variety of specialized and responsible duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate; perform duties to relieve the administrator of administrative detail as appropriate. E

Coordinate communication between the administrator and District personnel, students, parents, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems. E

Review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required. E

Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records. E

Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary. E

Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions. E

Respond to requests for information from students, staff, parents and the general public regarding District programs, policies, procedures and regulations. E

Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents. E
Some positions may be required to take and transcribe dictation of minutes, letters and memoranda, including materials of a confidential nature as assigned. E

Prepare correspondence and memoranda independently or from oral instructions, including materials of a confidential nature as assigned; take minutes of public meetings. E

May be required to attend meetings of the Board of Education, taking and transcribing notes, in the absence of the Assistant to the Superintendent/Board of Education. E

Train and provide work direction to departmental clerical support staff as assigned; monitor office work flow and assure compliance with established time lines, procedures and standards of quality. E

Must demonstrate attendance sufficient to complete the duties of the position as required. E

Perform related duties as assigned.

Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE OF:
Organization, policies and rules of assigned department or program.
Modern office practices, procedures and equipment.
Record-keeping and report writing techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Oral and written communications skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Operation of a computer terminal and a variety of other office equipment including calculators and copiers.
Some positions may require operation of dictation equipment.
Some positions may require the knowledge of legal correspondence, terminology and procedures in risk management, insurance, workers compensation, and terminology and procedures in budget and financial matters and/or transactions.

ABILITY TO:
Perform secretarial and administrative assistance duties.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Read and interpret contracts.
Type at 50 words net per minute from clear copy.
Some positions may be required to take dictation at 90 words per minute and transcribe accurately.
Attend and take minutes of public meetings, normally held after regular work hours.
Work independently with little direction.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Work efficiently with many interruptions.
Operate a variety of office equipment including computer terminals, calculators and copiers.
Some positions may require operation of dictation equipment.
Make arrangements for meetings and conferences.
Maintain a variety of files, records and logs.
Plan and organize work.
Provide work direction to others as assigned.
Deal calmly and rationally with irate parents and community members.
Demonstrate behavior in line with CHARACTER COUNTS! principles of trustworthiness, respect, responsibility, fairness, caring, and citizenship.

EDUCATION AND EXPERIENCE, LICENSES AND OTHER REQUIREMENTS

Any combination equivalent to: graduation from high school and four years of responsible secretarial experience, supplemented by completion of college course work in business, office practices or related field. An additional year of secretarial experience may be substituted for college course work.

WORKING CONDITIONS:

ENVIRONMENT:
District Office environment; subject to constant interruptions.

PHYSICAL ABILITIES:
Dexterity of hands and fingers to operate a computer and office equipment; sitting or standing for extended periods of time; walking to various sites at the assigned location; kneeling and bending, pushing and pulling, and reaching to retrieve and maintain files; lifting and carrying objects weighing up to 15 pounds; and hearing and speaking to exchange information in person and on the phone.