Executive Assistant – Real Estate
Position Summary
We are seeking an experienced and organized Executive Assistant to support senior leadership in our real estate operations. The ideal candidate will provide high-level administrative support, assist with property management coordination activities, and uphold excellent communication with internal teams, clients, tenants, and vendors. This role requires a proactive problem-solver with strong attention to detail and the ability to manage multiple priorities in a fast-paced real estate environment.
Key Responsibilities
Administrative Support
Provide high-level administrative assistance to executive leadership including calendar management, email correspondence, travel arrangements, and meeting coordination.
Draft, edit, and prepare professional business communications (emails, memos, presentations, reports).
Real Estate Operations
Coordinate scheduling and logistics for property showings, inspections, and tenant meetings.
Assist with lease documentation and ensure accurate record keeping of contracts, renewals, and tenant files.
Support tenant and owner inquiries, delivering timely, professional responses.
Communication & Relationship Management
Act as a liaison between leadership, team members, clients, tenants, and external partners.
Maintain organized communication channels and ensure messages are tracked and executed.
Coordination & Project Support
Coordinate vendor and maintenance schedules as needed and follow up on task completion.
Assist with special projects related to administrative improvements, marketing campaigns, and operational initiatives.
Qualifications
Experience: 2–5 years in executive support or administrative roles, preferably within real estate, property management, or related industries.
Communication Skills: Excellent written and verbal communication skills with a professional phone presence.
Organizational Skills: Strong ability to manage multiple tasks, priorities, and deadlines with minimal supervision.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort using real estate databases or property portals.
Interpersonal Skills: Professional demeanor with strong relationship-building abilities and a client-centric approach.
Preferred (Optional)
Prior experience supporting executive leadership in a real estate or property management setting.
Familiarity with lease administration, CRM/MLS systems, and online tenant portals.
What Youll Bring
Exceptional organization and proactive work style
High level of professionalism and confidentiality
Ability to thrive in a collaborative, fast-moving environmen