Who we are: 

At QSR Automations, we set out each day to accomplish one thing: help restaurants create the ultimate guest experience.  For 25 years we’ve been helping restaurants of all sizes all around the world.  From kitchen automation to guest management solutions, our goal is to create and implement systems that make restaurants more efficient, more integrated, and more profitable. 

Our vision: Making service easier for everyone. 

QSR Automations is looking for an Executive Assistant! 

Job Summary: 

QSR Automations has an immediate opening for an exceptionally professional and highly organized individual for the role of Executive Assistant to the CEO. 

Reporting directly to the CEO of QSR Automations, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of CEO.  The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

What you will be doing: 

• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Work cross functionally with C-Suite and Senior Executives to execute on key initiatives
• Assists the CEO’s direct reports with administrative support
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assist the Marketing Department on internal and external communications
• Special events coordination
• Other duties as assigned

What skills & experience you’ll bring to us: 

Required: 

• 3 to 5 years closely related experience, with at least 3 years of experience supporting a leadership role
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, community, etc.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Desired: 

• A Bachelor's degree in marketing, corporate communications, public relations, or related field

What the role is: 

• Full-time, salaried exempt position 
• Regular M-F business hours; In-office position
• Based out of our Louisville, Kentucky headquarters

What we offer: 

• Competitive salary based on qualifications 
• Performance based incentives 
• Competitive benefits including medical, dental, vision and more!  
• 401(k) with company match 
• Company-paid short-term disability and group life insurance 
• Casual work environment 
• Pet friendly environment 
• Great company culture 

We offer competitive compensation, comprehensive benefits and programs that help our employees thrive in both their professional and personal lives.  Our core values drive us to be successful.  We are proud of our winning culture which is inclusive and respectful.  We put people first.  At QSR Automations we share a passion for our customers, we celebrate uniqueness and embrace fresh thinking. Don’t miss this great opportunity to join our team. 

Smarter restaurants need smarter people.  Come join a SMARTER team!