Job Description

Location: Los Angeles, CA

Employment Type: Permanent, Full-Time

Job Summary:We are seeking a highly organized and proactive Office Manager to join our team in Los Angeles. The ideal candidate will be responsible for ensuring the smooth operation of our office environment by managing scheduling, maintenance, and stocking tasks efficiently. This role requires a detail-oriented individual with excellent communication skills and a strong ability to multitask.

Key Responsibilities:

• Office Scheduling: 
• Coordinate and manage the daily schedule of office activities, including meetings, conferences, and events.
• Maintain calendars for executives and staff, ensuring all appointments and deadlines are met. 
• Arrange travel itineraries and accommodations for staff as needed.
• Office Maintenance.
• Oversee the maintenance of office equipment and facilities, ensuring all are in good working condition.
• Coordinate with building management and external vendors for repairs and maintenance services. 
• Implement and manage health and safety protocols in the office.
• Stocking and Inventory Management.
• Manage office supply inventory, ensuring adequate stock levels are maintained.
• Order and replenish office supplies and equipment as needed.
• Develop and implement efficient systems for inventory tracking and control.
• Administrative Support.
• Provide administrative assistance to staff and management, including filing, data entry, and correspondence.
• Prepare reports, presentations, and documentation as required.
• Assist with onboarding new employees and maintaining personnel records.
• Communication and Liaison.
• Serve as the primary point of contact for office-related inquiries and issues.
• Liaise with vendors, suppliers, and service providers to ensure smooth operations.
• Facilitate effective communication between staff and management.

Qualifications:

- Bachelor’s degree in Business Administration or related field preferred.- Proven experience in office management or administrative roles.- Strong organizational and time-management skills.- Excellent verbal and written communication abilities.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).- Ability to work independently and as part of a team.- Knowledge of office equipment maintenance and inventory management.

Benefits:

- Competitive salary commensurate with experience.- Health, dental, and vision insurance.- Paid time off and holidays.- Opportunities for professional development and growth.

How to Apply:Interested candidates should submit their resume and cover letter detailing their relevant experience and qualifications to [email address]. Please include "Office Manager Application - Los Angeles" in the subject line.