Job Description

Location: Beverly Hills, CA

Employment Type: Permanent, Full-Time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives in our Beverly Hills office. The ideal candidate will be a detail-oriented professional with exceptional skills in meeting minutes, phone communication, travel arrangements, and office management. This role requires a high level of discretion, efficiency, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Meeting Support: - Attend executive meetings and prepare accurate and detailed minutes.
•  Distribute meeting agendas and follow-up on action items.
•  Coordinate scheduling and logistics for meetings and conferences.
• Communication: -
• Manage inbound and outbound phone calls, ensuring all inquiries are addressed promptly and professionally. 
• Draft, edit, and proofread correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Travel Arrangements.
• Plan and coordinate complex travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and ensure compliance with company policies.
• Resolve travel-related issues and emergencies efficiently.
• Office Management.
• Oversee daily office operations, including supply management and equipment maintenance.
• Implement and maintain efficient filing systems and databases.
• Assist with budget tracking and invoice processing.
• Administrative Support
• Perform general administrative tasks such as calendar management, filing, and document preparation.
• Support special projects and initiatives as required.
• Maintain confidentiality and protect sensitive information.

Qualifications:

- Bachelor’s degree or equivalent experience preferred.- Proven experience as an executive assistant or in a similar role.- Exceptional skills in taking meeting minutes and managing phone communications.- Strong organizational and time-management abilities.- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.- Excellent written and verbal communication skills.- Ability to maintain composure and prioritize tasks under pressure.- High level of integrity and discretion in handling confidential information.- Professional demeanor and strong interpersonal skills.

Benefits:

- Competitive salary and performance-based bonuses.- Retirement savings plan.- Paid time off and holidays.- Opportunities for professional development and growth.