Open: January 5, 2026 Close: January 26, 2026 Job Title: Administrative Assistant Department: Travel Reports To: Director Hours: 40 Hrs/Wk – Full Time Salary: Based on Salary Matrix+Benefits    Requisition: 832   *Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.                           Position Summary: This position is responsible for assisting the Director in coordinating travel arrangements for employees, Elders, commissions and committee members and in departmental operations.  Essential Duties and Responsibilities Performs all phases of support services including reception, answering telephones, filing, typing, data entry, and general clerical duties. Greets and screens visitors using excellent communication skills. Makes copies, collates and distributes documents as directed. Compiles correspondence, memos, etc. using good judgment, excellent grammar and punctuation and limited guidance. Processes administrative paperwork for department including ordering supplies, furniture and distribution of confidential correspondence.  Assists Director in arranging travel for tribal administration staff members including contacting departments/ employees to establish arrangements. Ensures appropriate signatures are completed on all paperwork i.e. Travel and Expense Summary sheets, Check Requests and Purchase Orders, working closely with the Accounting Department to process paperwork. Works closely with all tribal administration staff to ensure employee’s preferences are adhered to Works closely with all staff to ensure receipts are turned in upon return of travel status within 5 days. Conducts business in a way that will be favorable to the tribe and establishes positive working relationships with employees, Elders, commission and committee members and outside vendors. Informs employees that travel arrangements are complete, and arranges a time for the employee to pick up checks and airfare tickets. Accurately maintains confidential records regarding travel, to include expense summaries, copies of checks, CDR’s, budgets, etc. In the absence of the Director, is responsible for decision making that may have a positive or negative impact on an individual’s travel arrangements; has authority to sign expenditure requests; manages the department’s budget and budget modifications as necessary. Reacts professionally and positively to angry, demanding, upset or frustrated travelers by making himself/herself available 24/7 to deal with emergency travel situations; handles those situations skillfully, positively and promptly to ensure the traveler’s needs are met so that their inconvenience is minimized to every extent possible. Performs other duties as assigned.  Supervisory Responsibilities This position has no supervisory responsibilities. Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) required; and a minimum two years administrative office work experience in a stressful position/environment required; or equivalent combination of education and experience. Required to have intermediate knowledge of word processing and spreadsheet skills. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.   Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.   Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. Licenses or Certificates Must have a valid Washington State driver’s license and proof of insurance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier. Requires the ability to read, write, communicate, and interpret information accurately in English. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is low to moderate. The physical exertion is low to moderate. Work is performed in an office setting. Position may be stressful at times due to confidential issues being addressed. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Indian Preference Employer as Required by Law   Online Application Tips: 1.         If you are using a PC, use Chrome. If you are using a MAC, use Safari. 2.         Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded. 3.         Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863. 4.         Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov 5.         To add more employment, education, references, etc., click on the small + sign at the top right corner of the page. 6.         When entering salaries, only use numbers. Do not use any other characters (such as , . or $) 7.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission. *Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic. If you have any questions about the positions or the online application, please call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov. 3009 E. Portland Ave., Tacoma, WA 98404