Household Manager & Executive Assistant

Location: Portland, OR 97210

Employment Type: Part-time (10–15 hours/week)

Proposed Start Date: ASAP

Compensation: $25–35/hour, based on experience

Requirements:

• Tech-savvy and emotionally intelligent
• Comfortable working in both a home and creative studio environment
• Dog-friendly
• Maintain a smoke-free environment
• Pass a background check
• Reliable transportation

Proposed Schedule: 10 hours/week with flexibility up to 15; preferred days are Monday, Thursday, and Friday, primarily daytime.

About the Home / Work Environment

I am a business owner in the holistic retail and wellness goods space. My lifestyle and work are fast-paced, and I travel frequently. I work from home, am an artist, and am deeply connected to my spiritual beliefs. I am seeking a warm, grounded, and highly organized Household Manager & Executive Assistant to support me as I build my next intentional chapter in life and business. My home also serves as my business studio, so I am looking for someone who can bring ease, calm, and clear structure to both personal and work-related environments.

This role is ideal for someone who communicates clearly, is proactive and dependable, and doesn’t miss details. You should be comfortable around dogs, tech-capable, and able to balance structure with flexibility while respecting personal space and time.

Who We’re Looking For

I value organization, initiative, and emotional intelligence. This hybrid role requires someone who can provide both household management and administrative support with strong attention to detail and a steady, calm presence. You should feel confident taking the lead while also checking in before making decisions that impact home or business flow.

The ideal candidate is intuitive, reliable, proactive, and detail-oriented. You enjoy building systems, creating order, managing logistics, and offering thoughtful support that helps maintain focus and ease. Comfort working around a sweet senior terrier dog is essential.

Core Responsibilities

Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:

Household Management & Organization

• Maintain household organizational systems (e.g., closets, storage, pantry, etc.)
• Create sustainable systems for household flow and organization
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for deeper monthly cleaning services (e.g., kitchen, living areas, office, entryway, studio workspace, etc.)
• Oversee household schedules and calendars
• Manage household supplies, pantry restocking, and basic inventory
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Support unpacking after travel
• Supporting house resets seasonally and after travel (e.g., reorganizing, decluttering)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, taking out trash and recycling, etc.
• Maintain indoor plants
• Prepare and coordinate donation drop offs and pick ups as needed
• Posting and coordinating sales on marketplace/resell sites as needed for home/personal items no longer needed

Administrative & Executive Assistant Support

• Support small-business administrative tasks
• Help with travel planning, scheduling, and logistics
• Assist with filing paperwork as needed for personal and business purposes
• Manage personal/household calendars and reminders
• Handle basic budgeting or receipt tracking, tracking expenses, reimbursements for business
• Assist with organizing digital files and helping create archives
• Maintaining contact lists and communication logs for vendors around the world
• Creating checklists, work flows, and systems to keep household and business on track (e.g., trello boards, etc.)
• Maintaining organization of shared drives, processes, etc. (using G-suite)
• Building templates and forms as needed for business
• Providing reminders of employee birthdays and purchasing gifts as needed
• Help prioritizing tasks
• Assist with coordination of and scheduling of appointments
• Support in filtering the business inbox - letting primary know what emails need to be addressed and are priority
• Maintaining calendar tools, project management tools

Vendor & Property Oversight

• Schedule and supervise service providers (e.g., cleaners, contractors, landscapers, etc.)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests
• Oversee property-specific systems (e.g., HVAC, deck maintenance, sprinkler system, etc.)
• Conduct walk-throughs to ensure upkeep, safety, and organization
• Complete monthly home maintenance checklists
• Support consistent home flow and alignment with established systems
• Seasonal projects support: Seasonal décor set up, take down, organize storage and seasonal clothing switch.

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders
• Run local errands (grocery shopping, returns, dry cleaning, picking up prescriptions, small-item pickups)
• Assist with coordinating donation drop-offs and pick-ups
• Seasonal support during hosting guests (light setup or cleanup)
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prep healthy meals/snacks throughout the week
• Batch cook about 2 meals weekly
• Shop for groceries and meal-related items
• Follow dietary needs and preferences (awareness of autoimmune condition, follow AIP/paleo-like diet)
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, organize, and put away all laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Pet Care

• Feed and walk dog (short and quick walks)
• Schedule and coordinate vet/grooming appointments
• Calling pet insurance and coordinating benefits as needed
• Keep pet supplies stocked and organized

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized
• Track registration, insurance, and service schedules

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, purging, organizing, and filing of paperwork)
• Clean humidifiers, washing machines, and air purifiers monthly

How to Apply

If interested, please apply with:

• A brief letter explaining why you believe you’re a great fit
• Your updated resume
• At least 3 professional references with contact information
  
  

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