Administrative Assistant – Finance Department

Unity House of Troy, Inc. – Troy, NY

Respite | Non-Exempt | On-Site

Position Summary

Looking for supplemental work? This position would offer flexibility with total weekly hours to work with you, Monday - Friday. Excellent position for someone looking to supplement income!

Unity House of Troy's Finance department is looking for a Respite Administrative Assistant to help with recordkeeping, file management and department organization. The ideal candidate is dependable, organized, and able to handle confidential information with discretion.

Key Responsibilities

Administrative & Financial Support

• Provide administrative support to the Finance Department, including filing, scanning, and document management, physical and electronic.
• Organize documentation for contract billing 
• Enter data into spreadsheets accurately and efficiently.
• Run reports in accounting system.
• Support month-end and year-end financial processes by organizing and maintaining records.

Communication & Coordination

• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate interdepartmental communication to ensure timely completion of financial tasks.
• Assist with distribution of finance-related correspondence.

Compliance & Confidentiality

• Maintain confidentiality of sensitive financial and personnel information at all times.
• Follow agency policies, procedures, and internal controls related to finance and data security.
• Assist with document preparation for audits and grant reporting.

General

• Participate in staff meetings, training sessions, and special projects as assigned.
• Promote collaboration and effective communication within and outside the Finance Department.

Qualifications

Required:

• High School diploma or equivalent; Associate’s Degree preferred.
• 2+ years of administrative or clerical experience (finance or nonprofit setting grant writing a plus).
• Strong attention to detail, accuracy, and organization.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and basic data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Unity House is a Rensselaer County-based human service agency that provides a wide range of services to meet the otherwise unmet needs of people in our community who are hurting and struggling. We assist those who are living in poverty, adults living with mental illness or HIV/AIDS, victims of domestic violence, and children with developmental delays. We work to achieve social justice in our community and to create a better understanding of those we serve. 

As An Equal Opportunity Employer, we commit ourselves to recruiting, hiring, training, and promoting persons in all job classifications without regard to race, color, age, sex, creed, disability, gender identity or expression, sexual orientation, predisposing genetic characteristics national origin, domestic violence victim status, familial status, marital status, military status, pregnancy related condition, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.