SUMMARY OF RESPONSIBILITIES

Summary of Responsibilities:

ESSENTIAL FUNCTIONS

• Provide direct administrative support to the President on confidential matters and sensitive issues. Assist the Director of Planning as needed.
• Maintain the President’s calendar, including planning and scheduling meetings; developing and distributing agendas/meeting notices; attending regularly scheduled meetings, taking meeting notes and developing formal or informal minutes as appropriate. Review incoming mail and email and distribute as appropriate.
• Coordinate department events (e.g. scheduling meeting rooms, media equipment, catering services, budgeting, finding vendors, creating schedules, etc.)
• Coordinate president’s meeting with executive cabinet, administrative team and employee groups and prepare agendas and meeting materials.
• Make and coordinate arrangements for travel and meetings; accurately process reimbursement requests and maintain related documents.
• Provide support, including proofreading correspondence, compose and edit correspondence and reports. Format documents, record minutes, compose and/or prepare letters, acknowledgements, notifications, confidential and sensitive materials. Maintain records in electronic and paper filing systems.
• Maintain the President’s office reception area to reflect a welcoming and professional environment for all visitors and staff that reflects the values of the President and the college. Provide excellent customer service. Receive visitors and phone calls for the President’s Office.
• Exercise initiative in problem solving; skillfully organize and perform multiple tasks within expected timelines, and demonstrate ability to maintain confidentiality, composure and work effectively in stressful situations.
• Monitor and update budgets and resolve accounting discrepancies. Monitor budgets assigned to the President’s Office; take appropriate action to control assigned budgets and keep apprised of status. Prepare reports, budgets, and contracts. Prepare requisitions and route for signature.
• Serve as member of the President’s assistants for community and technical colleges listserv (PACTC).
• Establish and maintain effective communication and working relationships with faculty, staff, college relations, college foundation, the community, other agencies, and peers.
• Research documents or materials needed and complete projects as required.
• Other duties as assigned.

QUALIFICATIONS

• Five years administrative experience in an executive level setting required  
• Ability and commitment to project a professional and positive image for the president's office
• Advanced writing and proofreading skills sufficient to prepare a wide variety of documents with correct spelling, grammar, and punctuation
• Expertise in word, database, and spreadsheet applications with speed and accuracy;experience with PowerPoint or other presentation software applications; demonstrated ability and willingness to learn new applications
• Ability to maintain confidentiality required; ability to think critically and exercise mature judgment
• Excellent communication and interpersonal skills; ability to use tact, discretion and courtesy in contacts with all persons who have contact with the college community and technical college system or State of Washington work experience preferred
• Strong public relations and community involvement experience
• Due to the diversity of the college population, we encourage applicants who are multilingual

SUPPLEMENTAL INFORMATION

Compensation & Work Schedule 
Salary is $6,970 per month. This is a full-time, 40 hours per week position. Occasional early morning, evening and weekend hours may be required.

Benefits
Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment. We also offer 4 paid personal days effective upon employment. Full time, faculty employees have access to bereavement leave, employee assistance program, free tuition, reduced child care costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: lwtech.edu/about/human-resources/benefits/ 

Required Online Application Materials

• Online application
• Current resume
• Cover letter
• Responses to the supplemental questions included in the online application process 

• Official transcripts/certifications will be required upon employment
• Other conditions that may apply will be detailed upon the offer of employment
• Job offers are contingent upon successful completion of background/reference checks

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person