Company Overview
Every firm has a culture – the values, beliefs, methodology, attitudes and standards that reflect an organization’s DNA. But the truly inspiring firms – the game-changers, the industry leaders and the disruptors – have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over the years, we have purposefully built and nurtured our client-first culture.
Brown Advisory is an independent investment management and strategic advisory firm committed to delivering a combination of first-class performance, strategic advice and the highest level of client service. The firm’s clients—including individuals, families, family offices, endowments, foundations, charities, institutions, consultants, and financial intermediaries—are served by over 950 colleagues worldwide, all of whom are equity owners of the firm.
Abu Dhabi | Austin | Baltimore | Boston | Delaware | Frankfurt | London | Nashville | New York | North Carolina | San Francisco | Singapore | Southern California | Tokyo | Virginia | Washington, D.C
Position Summary
Brown Advisory is currently seeking a customer service oriented individual to fill a need for an Executive Assistant in our Nashville office. This role is diverse, with responsibilities that include reception coverage, executive support, processing mail, vendor and inventory management, assistance with food service, and events. This is a full-time on-site position.
Essential Functions/Responsibilities include but are not limited to:
Executive Assistant Responsibilities
Coordinate communications, including taking calls, responding to e-mails and interfacing with vendors, clients and other firm leaders
Proactively assist and anticipate the needs of the Office Head and other members of the team
Coordinate meetings directly with clients and prospects, assist with client and prospect meeting material preparation
Maintain calendars, schedule meetings and appointments, manage travel itineraries, and submit expense reports
Prepare meeting rooms, establish conference calls, and prepare technology for presentations
Maintain contact data, campaigns and dashboards in Salesforce CRM - add meeting activity, sales opportunities, and event information
Assist broader team as needed
Reception Responsibilities
Maintain proper appearance of reception and entry way
Greet clients and guests as they arrive; contact employee(s) for arrival
Mailroom and Documentation Handling Responsibilities
Process and distribute incoming mail on daily basis in line with firm procedures
Manage incoming and outgoing packages
Manage office supply inventory, purchasing and vendor escalation
Receive all incoming mail, deliveries and communicate scheduling with couriers
Internal and External Catering Responsibilities
Schedule and assist with setup of conference rooms before/after meetings
Manage food service inventory
Develop and maintain vendor relationships
Create menus and place catering orders
Keep shared colleague space/kitchens well stocked, cleaned, and organized
Coordinate internal and external events
Qualifications:
2+ years administrative support experience
Bachelor's degree preferred
Ability to provide excellent client service
Illustrates tact, discretion and good judgement when handling sensitive and confidential information
Knowledge of MS Word, Excel and Outlook
Superior written and oral communication skills
Ability to set goals and meet deadlines
Some evening event coverage required
Professional demeanor
Highly organized and detail oriented
Ability to work in Nashville office location
Benefits
At Brown Advisory we offer a competitive compensation package, including full benefits.
• Medical
• Dental
• Vision
• Wellness program participation incentive
• Financial wellness program
• Fitness event fee reimbursement
• Gym membership discounts
• Colleague Assistance Program
• Telemedicine Program (for those enrolled in Medical)
• Adoption Benefits
• Daycare late pick-up fee reimbursement
• Basic Life & Accidental Death & Dismemberment Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Short Term Disability
• Paid parental leave
• Group Long Term Disability
• Pet Insurance
• 401(k) (50% employer match up to IRS limit, 4 year vesting)
Brown Advisory is an Equal Employment Opportunity Employer.
