The Executive Assistant is responsible for providing administrative support to senior bankers as well as coordinating the offices daily administrative needs.

Summary of Role:

• Managing office functioning and organization, provisioning office and kitchen supplies, managing vendors, interfacing with building management (visitor passes, employee ID’s, etc.).
• Managing calendars and schedules (working in the email inbox and Outlook calendar).
• Coordinating and scheduling complex domestic and international travel itineraries and accommodations.
• Coordinating internal and external meetings including catering.
• Preparing, formatting, and proofreading critical correspondences, agreements, and PowerPoint presentations. Researching and entering M&A activity in CRM system and databases.
• Screening and handling Managing Director telephone activity.
• Welcoming and accommodating guests.
• Preparing and processing expense reports.
• General administrative duties.

Ideal candidates have at least 3 - 5 years office experience supporting managers and/or executives in a fast paced and time sensitive environment.  Other qualifications include:

• Excellent interpersonal and communication skills.
  Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook Calendar and Contacts).
• Ability to interact with high-level executives and clients.
• Highly organized, detail-oriented and accurate.
• Ability to anticipate, prioritize and multi-task in a service-oriented environment.
• Superior time management skills.
• Ability to work independently and with team.
• Experience in handling sensitive and confidential information.
• College degree preferable.

Compensation & Benefits:

• Base Salary: $85K - $100K 
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Commuter Benefits
• Disability Insurance
• 401(k)
• Pet Insurance