Position Type:
  Secretarial/Clerical/Admin Secretary I

Date Posted:
  12/2/2025

Location:
  Townwide

Date Available:
  01/02/2026

Closing Date:
  Until Filled

  

Farmington Public Schools is seeking an experienced Administrative Secretary I Full Time / Full Year Position
Administrative Assistant to the Director of Special Education - Central Office

 

Full medical benefits, 13 paid holidays, $30,000 life insurance and long term disability, 401A Defined Contribution Plan

 

QUALIFICATIONS:           
               1.    Candidate must have an associate’s degree and/or formal training in a business program or related field.
                2.   Candidate must have work experience as an executive assistant, administrative  assistant, office manager, or similar experience.
                3.   Candidate must have demonstrated ability to organize, implement, and coordinate complex, multi-phase projects and tasks.
                4.   Candidate must have demonstrated strong interpersonal communication skills and public relations skills.
                5.   Candidate must demonstrate the ability to type using a word processing program at an advanced level (i.e. 60-70 words per minute.)
                6.   Candidate must demonstrate skills of advanced word processing, desktop publishing, presentation software, spread sheet design and database applications.
                7.   Candidate must demonstrate proficiency in oral and written communication.
                8.   Candidate should have a familiarity with budgeting processes
                9.   Candidate should be proficient with basic technology with the ability to work on Web based applications and Goodge Workspace

SALARY:   $36.88- $41.59 per hour (per FPSEU contract) depending on experience and education

SCHEDULE: 7 hours per day, full year, full year
 
GENERAL DESCRIPTION:
The Administrative Secretary I directs and coordinates the workflow of the school office.  This includes overall office and task management such as scheduling and coordinating appointments and meetings; organizing the calendar and task requirements of the Principal; the secretarial and organizational skills required for the efficient operation of the office; monitoring and responding to report deadlines; and scheduling office work assignments as necessary. 
 
The Administrative Secretary I is also responsible for the processing of sensitive and confidential information; therefore discretion and independence are required.
 
The Administrative Secretary I must perform the duties with minimal supervision, with ability to schedule assignments, complete tasks, and provide initial responses on behalf of the Principal.  It is also essential to apply creative problem solving skills to the full range of responsibilities associated with this position.    

The Administrative Secretary I directs and coordinates the workflow of the Special Services Office. This includes overall office and task management.

 

Key Responsibilities and Financial Management

 

• Vendor and Contract Management:

   

  • Manages outside vendors to support student services and staffing needs for the department, including processing contracts, tracking service delivery, and ensuring payments are aligned with agreements.

• Financial Accounting & Compliance:

   

  • Manages all Choice, Magnet, and Out-of-District Tuition accounting for the department, including tracking, invoicing, and reconciliation.

  • Manages all grants assigned to the Special Services Department, overseeing financial tracking, expenditure compliance, and reporting to ensure all grant requirements are met.

  • Manages and encumbers for all department encumbrances (purchase orders, contracts, etc.), maintaining accurate financial records and budgetary control.

• Regulatory Reporting:

   

  • Responsible for keeping the department in compliance with all State Department of Education (SDE) reporting requirements for Special Services, including managing data collection and submission deadlines.

 

Office Management and Administration

 

• Office Operations:

   

  • Manages the responsibilities of the Secretary and Clerk functions within the office, ensuring smooth day-to-day administrative operations.

  • Coordinates appointments and meetings; organizes the calendar and task requirements of the Director.

  • Applies the secretarial and organizational skills required for the efficient operation of the office.

  • Monitors and responds to report deadlines.

  • Schedules office work assignments as necessary.

 

         
The Board of Education will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability (including pregnancy), genetic information, veteran status or gender identity or expression, except in the case of a bona fide occupational qualification. Questions concerning Title VI or Title IX compliance should be directed to: Veronica Ruzek, 14 Monteith Drive, Farmington, CT 06032860-673-8270. Questions concerning Section 504 compliance should be directed to: Dr. Wendy Shepard-Bannish, 14 Monteith Drive, Farmington, CT 06032 860-677-1791.