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Administrative Assistant

5th HQ
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Plantation, FL, USA
Dec 21, 2025
Translation Full-Time


Job details

Salary
$19 - $21/HR
Job Type
Full-time

Full Job Description

We are currently seeking for a fully Bilingual Administrative Assistant in Davie, FL who will be responsible for a variety of clerical and administrative tasks. Also to support our sales team and other department.

Full time Monday- Friday 8am-5pm
Apply in person 8040 Peters RD Suite-H100, Plantation, FL 33324
Call (954)766-4182 or Text (954)397-0778

Essential functions and responsibilities:
  • Filters new leads coming from a Database and replying by offering our services.
  • Works in liaison with our Marketing Dept to allocate each new prospective client to the respective Department, according to Management criteria.
  • Maintains and updates order reports that are pending for production, are in process , invoiced or shipped.
  • Maintains Pilot Reports updated.
  • Registers new orders and changes during the production process in Access applications. Processes new and invoiced orders in the Manufacturing system.
  • Makes revisions of documents as needed throughout the production process.
  • Prepares the invoice and packing list once the order is ready.
  • Works in liaison with Logistics Dept. by gathering documentation as needed for shipping or to make revisions as per customers request
  • Maintains and updates customer price list.
  • Processes new masters request.
  • Works in liaison with other Departments such as Registration, R&D, Regulatory, Operations etc. throughout the product development process.
  • Assists in other functions in sales as requested by the immediate Supervisor.

Qualifications:

  • Minimum Associates degree (required)
  • Minimum 3 years of administrative assistant experience supporting a sales team
  • Fully bilingual English- Spanish
  • Experience with On line Sales- (preferred)
  • Excellent communication skills
  • Microsoft Office suite
  • Detail orientated and strong organizational skills


About 5th HQ
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