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Secretary - Guidance

Perry Township School District
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Indiana
Dec 14, 2025
Education Full-Time

Position Type:
  Office Support Staff/Secretary

Date Posted:
  12/2/2025

Location:
  Perry Meridian 6th Grade Academy

  Guidance Secretary

Position Purpose
To provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.


Essential Job Functions
  • Manage the complete process of enrolling and withdrawing students.
  • Maintaining student permanent record files and entering data into the student database.
  • Sharing documents and information with the appropriate staff members.
  • Preparing letters and other documents for distribution often using the mail merge function.
  • Create lists of students and pertinent information through our student database.
  • Order supplies for other department personnel.
  • Organize and serve at occasional after-school programs such as orientation and awards program.
  • Edit the student handbook and school calendar for publication.
  • Screen walk-ins and phone calls for counselors, often giving out information and answering questions.
  • Cover for other Student Service office staff as needed due to breaks or absences.
  • Coordinate student workers for all offices.
  • Other “office management” tasks in assisting the School Counseling Director.

Equipment
Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.

Travel Requirement
Travels to school district buildings and professional meetings as required.

Pay Rates
$16.80 per hour
 
Work Schedule
7.5 hours per day.
205 days per year.

 
Knowledge, Skills and Abilities
  • Ability to maintain confidentiality.
  • Ability to work as part of a team.
  • Ability to communicate with diverse groups.
  • Ability to maintain effective working relationships.
  • Ability to  prepare and maintain accurate records.
  • Ability to type accurately.
  • Knowledge of standard office procedures and operation of equipment and machinery.
  • Typing skills above 60 WPM.
  • Proficiency with Microsoft Office products such as Word, Excel, and Publisher.
  • Can work independently and with initiative with strong problem-solving skills.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%
 
Physical Requirement Percentage of Time
Ability to stand for extended periods of time.  Occasional
Ability to lift 25 pounds.  Seldom
Ability to carry 25 pounds.  Seldom
Ability to work at a desk, conference table or in meetings of various configurations.  Very Frequent
Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.  Very Frequent
Ability to communicate so others will be able to clearly understand a normal conversation.  Very Frequent
Ability to operate job-related equipment.  Very Frequent
Ability to reach in all directions.  Often











License/ Registration/ Certification
  • N/A
Education
  • High School Diploma or GED.

Experience
  • Previous experience using a student database, proficiency with Google products, is preferred.

FLSA Status:                 Non-Exempt



department

Office Support Staff
About Perry Township School District
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