Exceptional Admins (EA) is seeking a professional for an opportunityfor an opportunity located in the San Francisco, California 94110 area.
EA is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a complete fit.
About the company
Backed by a distinguished roster of investors, the company is entering a period of rapid and intentional expansion, growing from a core team of seven to approximately 40–50 professionals by the end of 2026. This includes executives, engineers, and specialists who will help accelerate the next phase of innovation.
The work environment is energetic, fast-paced, and intellectually rigorous. Decisions move quickly, yet high standards are consistently maintained. The team is composed largely of analytical, left-brain thinkers who value direct communication, clear reasoning, and efficiency in how work gets done.
Employees operate on a hybrid schedule and work out of a modern, well-appointed office space made available through one of the company’s investors or from one of the co-founder’s estates. The culture blends start-up agility with a disciplined execution style, ideal for someone who thrives in environments where speed, precision, and clarity are essential.
Hiring goal
The executives are seeking a highly capable professional who can navigate tight deadlines, shifting priorities, and fast-paced decision cycles with confidence. You will partner closely with the CEO, CTO, and Head of Operations—two of whom are first-time founders with prior experience at Meta and OpenAI. Their deep technical and industry expertise brings rigor and high expectations, while their newness to founding adds an exciting, fast-evolving dynamic to the company’s operations.
This role carries significant responsibility and calls for someone who is both analytically sharp and operationally diligent. Success requires speed, precision, and the ability to anticipate needs while managing multiple concurrent priorities. Above all, the role centers on delivering exceptional support and ensuring the executives have the clarity, coordination, and structure needed to operate at their highest level.
ROLE OVERVIEW
CEO Cofounder-He/Him (60%) CTO Cofounder-They/Them (40%)
Executive Team Support – 60 %
Heavy calendar management for CEO (San Francisco based) and CTO (New York based)
Support scheduling and preparing executives for meetings (e.g., investors, clients, etc) (85% are virtual):
Conduct research and support creating deliverables and/or presentations via Google Slides
Create and distribute meeting agendas and materials
Capture and track action items
Streamline and manage to-dos to meet deadlines (via Slack)
Book and manage full-cycle travel (both international, which is rare, and domestic, commercial)
Maintain and track expense reporting and reimbursements
Work with CEO on email correspondence
Maintain strong working knowledge of organizational operations, team members, investors, and key stakeholders
Maintain and utilize organizational systems, like Notion, to track activities, prioritize workflow, and support special projects
Business Growth Support – 40%
Work closely with the Head of Operations on business activities
Own scheduling and communication across internal and external stakeholders (e.g., recruiting, investors, customers, vendors)
Provide onboarding support to new team members
Support hiring pipeline, mainly - weekly, high volume (project management and candidate flow focused, no hiring background needed)
Support coordinating team offsites (trips to NYC to be together as a group) and all-hands meetings (i.e., Monday, Standing. Friday, sit down; town halls on the horizon)
Support any ad-hoc projects
Support company with social media communications (primarily LinkedIn)
Desired background and attributes
Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.”
Your toolbox holds skills meeting 75% of the needs outlined in the role
Project management background, highly desired
You’ve had visibility into a start-up environment; not a hard requirement, but highly desired (we want you to be successful)
Tech company experience, desired
Seasoned with Google Suite
Experience with LLM
Proficiency with Slack
Experience with Notion, a plus
Skilled in launching and leveraging a PM tool (e.g., Asana or Trello), a plus
Private or Investment Equity experience, a plus
Professional demeanor with excellent verbal and written communication skills
Self-starter and forward thinker
Ability to work independently with little supervision
You like to create systems so things are automated and routine
Has worked with fast-moving personalities
Available to travel domestically up to 5 times a year
Company Offerings
Working Hours: 4 days onsite, 1 day remote.
Salary: $150k to $180k (other benefits being curated)
401(k): A plan is available, but no match.
PTO: Work-life balance strongly encouraged.
Holidays: 15 company holidays
Healthcare: Health insurance (100% employees, 70% dependents), dental and vision insurance options available. FSA includes options for dependent care. Pet Insurance options available.
Legal insurance: Provided by MetLife.
Perks: Likely adding learning & development stipend, conference benefit and a wellness benefit in 2026.
Interview Cadence (understanding things may pop up)
*Due to heavy travel plans for the executives, first round client interviews will kick off late-December.
Phone screen between candidate and Exceptional Admins (30-mins)
If a fit, candidate creates personal, admin portfolio (2.5-hrs)
Once the candidate’s fit is confirmed, conduct video interview with Exceptional Admins (15-mins)
First client interview: interview with candidate and Head of Operations (30-mins, virtual or in person)
Second client interview: interview with candidate and Head of Operations, CEO + CTO (1-hour, onsite)
Connect with references
(Optional) Third client interview: candidate and client staff (30-mins, virtual)
Present Offer
Is this the right fit for you?
The ideal employee would meet 9 out of the 10 attributes to be successful (and fulfilled) in this role:
You would be described as someone who can work swiftly
Your investigative skills help you gain autonomy
You’ve worked inside a start-up before
You’re not afraid to work hard
Exceptional problem-solving skills where challenges don’t fluster you but energize you to ‘figure-it-out’
You like to ask questions to confirm expectations
You want to be around high performing professionals
You’ve used technology to manage everything
Would self-describe as “very driven, thorough, and thoughtful”
You know understanding what the business does makes you stronger
RunSybil provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, and background investigations.
Accepting applicants through 1/26/26.