Exceptional Admins (EA) is seeking a professional for an opportunity with a client in the Technology (Data Center) industry with an office located at 80290 Downtown Denver.

EA is a boutique firm exclusively focused on placing administrative professionals. The philosophy behind the EA process is to deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, personality and charisma of each candidate are viewed just as important.

About the company, office and executive

Funded by dynamic investors this technology company is positively disrupting cloud computing. The office layout is on two floors of a tall building downtown. The all-window walls offer an abundance of light making for an energetic space. The Denver office fosters an in person culture with 65 professionals collaborating each day. The President, new to the role, operates out of the San Francisco office. While the executive is CA-based, the role will be CO-based. He is analytical and is looking for a proactive professional with a proven track record of making sound decisions. This role will report to the Sr. Executive Assistant who will act as a mentor, facilitating the admin team.

Hiring goal

The role of Executive Assistant has significant responsibilities requiring the new team member to be organized, attentive, and nimble. The ideal candidate must be able to pivot between tasks while maintaining a sharp focus on their own duties. You’ll be providing exceptional service to the president and partnering with the admin team on company initiatives.

Role Overview

Executive Support –70%

• Heavy calendar management

• Book full-cycle travel, bi-monthly (domestic, on occasion international)

• Expense reports via Concur, bi-monthly

• Assist with arranging team outings, dinners, summits and offsites (monthly and/or quarterly)

• Support all activities associated with direct reports (e.g., 1:1 meetings)

• Support internal and external activities, including board seat activities

• Assist the executive with task follow-up and meeting action items

• Support advancement of meeting protocols to optimize workflow (i.e., helping team members follow up)

• Meet and greet clients, distinguished guests, and the like (provide arrival logistics, act as primary point of contact)

• Support (i.e., be back up) to departmental summits, events, and business dinners

Admin Team Collaboration – 30%

• Work with others on the admin team on cross team activities

• Be supportive and collaborate with office manager

• Work with office manager to plan and execute the yearly holiday party

• Support Sr. Executive Assistant with company initiatives and projects

Desired background and attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of
“must haves.”

• Your toolbox holds skills meeting 75% of the needs outlined in the role

• Proficiency with Microsoft Office Suite, which includes Teams

• Professional demeanor with excellent verbal and written communication skills

• Worked with Concur, a plus

• Self-starter and forward thinker

• Exceptional problem-solving skills and sound judgment traits

• Ability to work independently with little supervision and prioritize work efforts

• Knowledge of Data Center industry, a plus but not required

• Flexible, energetic, and entrepreneurial mindset, big plus

Company Offerings

• Salary: $80k to 100k, discretionary bonus.

• 401(k): Company matches 50% up to 6% on every payroll. Employees are 100% vested, with eligibility beginning immediately upon employment.

• PTO: 20 days of PTO accused over a year.

• Holidays: New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day.

• Health: Benefits are effective the first day of the month following employee start date. Medical (United HealthCare), Dental (Guardian), & Vision (EyeMed) Plans available. FSA, Medical HSA, and Dependent Care HSA available. Voluntary coverage for supplemental Life Insurance & AD&D. Company pays 100% of Life Insurance, Short- and Long-Term Disability. Company pays up to 12 weeks of parental leave, 100% of salary for the first 4 weeks.

• Cell: $100 monthly cell phone reimbursement.

• Kitchen: Fully stocked kitchen, frequent in-office lunches and celebrations.

• Culture: Be surrounded by intellectually curious people collaborating, offering a lively environment. All employees are encouraged to contribute to workplace enjoyment via company-paid office perks (e.g., happy hours, lunches, events, etc.).

• Perks: Company swag store, company points based on recognition.

• Parking: 100% parking cost covered by employer. In-garage parking for Denver office.

Interview Cadence (understanding things may pop up)

1. Phone screen between candidate and Exceptional Admins (30-mins)

2. If a fit, candidate creates personal, admin portfolio (2.5-hrs)

3. Once the candidate’s fit is confirmed, conduct video interview with Exceptional Admins (15-mins)

4. First client interview: video interview with candidate, President and Sr. EA, (30-mins)

5. Second client interview: candidate and client staff (2-hrs onsite)

6. Connect with references

7. Third client interview: candidate and client staff (1-hr, optional)

8. Present Offer

Is this the right fit for you?

The ideal employee would meet 8 out of the 11 attributes to be successful (and fulfilled) in this role:

1. Success and fulfillment in this role are achieved if you love tackling a variety of responsibilities

2. You take great pride in your space and being the face of a positive environment

3. Personable with a service-oriented mindset

4. Exceptional self-directed work ethic

5. Exceptional problem-solving skills where challenges don’t fluster you but energize you to ‘figure-it-out’

6. One of your highly regarded traits organizing strategy activities

7. Prior project and people coordination experience

8. You enjoy working with an admin team

9. ‘Very-organized’ is your middle name

10. You’re known as being the ‘Go-To’ employee and the person who happily assumes the smallest tasks

11. Would self-describe as “resourceful, thoughtful, and process driven”

STACK Infrastructure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, a drug screen and background investigations.