Wright-Pierce has an exciting opportunity for a part-time Administrative Assistant based in our Middletown, CT, office and with travel to our Westfield, MA, office twice a month. As an Administrative Assistant at Wright-Pierce, you will be part of a collaborative administrative team supporting a growing company. You will be responsible for the day-to-day office needs and may provide clerical support for other technical administrative assistants. If your skills are a match for the position below, we’d love to hear from you.

Responsibilities

• Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing.
• Support lead office administrative assistant and other staff to produce project deliverables including but not limited to letters, memos, reports, and presentations.
• Ensure quality control of Wright-Pierce brand standards throughout all deliverables.
• Work closely with in-office supervisor and administrative team to support company-wide initiatives.
• Plan and execute employee office functions and gatherings.
• Manage supplies and repair services for office printers.
• Coordinate building maintenance and custodial services.
• Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks.
• Connect with other assistants company-wide to provide cross-location support.
• Provide support with tracking and managing professional affiliation memberships & renewals.

Essential Functions

• Travel to and work from our Westfield, MA, office at least twice a month (days negotiable and pre-planned, mileage reimbursed)
• Exhibit outstanding organizational and time management skills.
• Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment.
• Demonstrate awareness of individual and team dynamics to effectively support office and company culture.
• Foster a welcoming and friendly environment to encourage employee engagement.
• Employ excellent written communication skills and assist with relaying technical information clearly.
• Believe in the core values of Wright-Pierce and personal qualities of integrity and commitment.

Experience

• 2 or more years of office administration
• Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must.
• Experience with PDF programs is a plus.

Education

• Associates degree (in related field) preferred

Office Location

• Middletown, CT with periodic travel to Westfield, MA 

Your Benefits 

Wright-Pierce’s goal is to foster a culture of health and wellness. We accomplish this by creating a work environment that promotes healthy living, encourages volunteerism, and supports personal development and well-being. To achieve this goal, we offer a variety of benefits, some of which are highlighted below. Check out our full benefits overview for more. 

• Medical, dental, and vision insurance beginning on date of hire
• Wellness program with fitness reimbursement
• Mental health and well-being benefit
• Paid volunteer hours
• 401(k) match with employer match and profit-sharing contribution with no vesting period
• Defined career development path, mentorship program, and Wright-Pierce University training program
• Paid time off, paid and floating holidays, and paid parental leave
• Flexible work schedules and hybrid work environment

Best in Class Engagement

Our recent employee engagement survey, conducted by The Employee Engagment Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm’s top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance.

Equal Employment Opportunity

At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.