Job Duties and Responsibilities:
•Welcome visitors and direct them appropriately;
•Answer, screen and forward any incoming phone calls while providing basic information whenneeded;
•Maintain security by following procedures and controlling access;
•Manage and update conference room reservations within Outlook;
•Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriateparty;
•Monitor and manage multiple daily deliveries including lunch;
•Manage work orders with building management company for repairs as needed;
•Ensure reception area is maintained in an orderly fashion;
•Assist with other ad-hoc projects.
•Manage (2) executives schedules and coordinate travel;
•Assist in notarizing, preparing and sending documents via FedEx on an as needed basis;
•Organize office events both within and outside the office, such as birthday celebrations, team-building exercises, and holiday gatherings;
•Encourage office participation in fundraising initiatives
Desired Skills and Experience:
•Strong computer skills - Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint);
•Excellent verbal and written communication skills;
•A high degree of professionalism, initiative and independence;
•Excellent time management, organizational and interpersonal skills, ability to multitask;
•Solutions and client-service oriented with a strong focus on delivering exceptional customer service;
•Resourceful, well organized, highly dependable, efficient and detail oriented;
•Must possess a team focused attitude with a demonstrated ability to work collaboratively with others;
•Hands-on problem solver with a no task is too small mentality;
•Experience with coordinating travel arrangements and managing schedules for executives;
•Must be able to handle confidential information with the appropriate level of discretion;
•Prior experience within private equity or financial services is preferred;
•Notary license required, or willing to obtain notary license;
•College degree preferred;
•3+ years of experience;
•Notary preferred