1 executive secretary lvl 5 jobs found
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- Westchester, FL, USA
- Apr 12, 2025
Position Summary
Reporting to the Associate Dean for Strategy and Program Development, the Executive Secretary in the School of Professional and Continuing Studies ( PCS ) provides support across three campuses: Lincoln Center, Rose Hill, and Westchester. This position requires work work during peak cycles and extended hours and providing auxiliary evening coverage. Travel between campuses is required.
Essential Functions
Provides support to all PCS Programs and Administrative staff managing specified centralized tasks for the school across its three campuses in Manhattan, Bronx, and Westchester. Coordinates office activities, such as scheduling appointments, answering phones, responding to emails, receiving visitors, generating and managing office correspondence, producing fliers, memos, promotional emails, and mailings, processing supply orders, and disseminating department information. Evaluates and processes transfer credit requests under the direction of PCS admissions. Compiles, prepares, and disseminates reports for PCS admissions and Summer sessions as needed, including but not limited to add/drop, change of grade forms, declaration of major/minor forms, executing and formatting Slate email blasts, census reports, contract processing, employee action forms, IR Reports, Coursebook Generator and new hire paperwork. Assists with the management of credit card payments and tracking refunds when appropriate. Maintains privacy and discretion for confidential documents, including transcripts, immunization records, military records, and disciplinary actions. Processes confidential information in compliance with FERPA . Processes and handles confidential paperwork related to transcripts, immunizations, military records, disciplinary actions, compliance, and transactions involving international students.
Preferred Qualifications
Bachelor’s degree Clerical/office experience in a college environment
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Reporting to the Associate Dean for Strategy and Program Development, the Executive Secretary in the School of Professional and Continuing Studies ( PCS ) provides support across three campuses: Lincoln Center, Rose Hill, and Westchester. This position requires work work during peak cycles and extended hours and providing auxiliary evening coverage. Travel between campuses is required.
Essential Functions
Provides support to all PCS Programs and Administrative staff managing specified centralized tasks for the school across its three campuses in Manhattan, Bronx, and Westchester. Coordinates office activities, such as scheduling appointments, answering phones, responding to emails, receiving visitors, generating and managing office correspondence, producing fliers, memos, promotional emails, and mailings, processing supply orders, and disseminating department information. Evaluates and processes transfer credit requests under the direction of PCS admissions. Compiles, prepares, and disseminates reports for PCS admissions and Summer sessions as needed, including but not limited to add/drop, change of grade forms, declaration of major/minor forms, executing and formatting Slate email blasts, census reports, contract processing, employee action forms, IR Reports, Coursebook Generator and new hire paperwork. Assists with the management of credit card payments and tracking refunds when appropriate. Maintains privacy and discretion for confidential documents, including transcripts, immunization records, military records, and disciplinary actions. Processes confidential information in compliance with FERPA . Processes and handles confidential paperwork related to transcripts, immunizations, military records, disciplinary actions, compliance, and transactions involving international students.
Preferred Qualifications
Bachelor’s degree Clerical/office experience in a college environment
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
department
FSPCS Dean RH
About Fordham University Portal
Fordham is a top-ranked Catholic university in NYC, offering exceptional education in the Jesuit tradition to approx. 15,000 students across 9 schools.