The Community Association Administrative Assistant / Coordinator’s primary function is to assist the Manager with community inspections, recording and processing violation notices, administering the association’s ARC process, interfacing with community vendors, preparing work orders, and board and resident relations.

Essential Functions

• Provide professional support and assistance to LCAM with community operations.
• Foster resident relationships and facilitate connections within the community.
• Provide prompt, courteous, professional responses to resident inquiries with the intent to efficiently and effectively resolve questions and concerns.    
• Display exceptional ability to analyze and support a variety of community and resident matters.  
• Maintain accurate and detailed community records. 
• Coordinate, create, and update operational and meeting calendars for management team, board, and committees.
• Circulate electronic meeting invitations for board and committee members.
• Prepare meeting agendas, meeting packages, and meeting minutes. 
• Distribute, post, or advertise community meetings as needed.
• Participate in membership, board, and committee meetings.
• As directed by LCAM, engage with and assist board members and professional vendor partners.
• Assist with the administration of the enforcement process. 
• Assist with the administration of owner maintenance requests.  Prepare and distribute work orders. 
• Prioritize tasks based on urgency, or as directed by LCAM.
• Other job-related duties as assigned. 

Education

High School Diploma or GED.

Experience

• Minimum of two years’ experience in the field or related area. 
• Must have an active Florida LCAM license. 
• Knowledge of Community Association Management.
• Knowledge and application of Microsoft Office, Adobe, and Windows based products.   
• Knowledge and application of tablet/iPad.

 Skills

• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with colleagues, vendors, and clients at all levels. 
• Demonstrate leadership in maintaining high standards of professional behavior for self and staff. 
• Demonstrate organization, attention to detail, problem solving, creative, and independent thinking. 
• Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture.
• Ability to work independently with minimal supervision. 

 Supervisory Responsibilities

None.

Work Environment 

Professional office environment.  Ability to travel throughout the community.

Physical Demands

Physical demands are essentially those of sedentary work. While working in the community you will be 1.) driving (sitting) in your car for long periods of time, and 2.) walking medium distances throughout the community and exposed to the elements.

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer.  Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”