Project Coordinator – Executive Support & Operations

Location: Full-time, On-site (Delaware County)
Reports To: CEO
Compensation: $60,000 - $70,000 per year

Our Delaware County client is seeking a highly organized, detail-oriented, and proactive Project Coordinator to provide executive support and operational oversight for their CEO and leadership team.

This role goes beyond traditional executive assistant responsibilities; it is a strategic position designed to enhance organizational efficiency, ensure seamless execution of key initiatives, and facilitate effective communication at all levels. The ideal candidate will possess strong project management skills, executive support experience, and the ability to drive business priorities forward with precision and professionalism.

Key Responsibilities

• Project Coordination & Execution: Manage and oversee initiatives to ensure timely completion and alignment with strategic goals.
• Executive Communication & Correspondence: Streamline communication channels, manage the CEO’s inbox, prioritize messages, and draft professional responses as required.
• Calendar & Task Management: Maintain executive schedules, coordinate meetings, and proactively manage commitments to optimize time and efficiency.
• Meeting Preparation & Follow-Up: Develop agendas, document key takeaways, track action items, and ensure accountability.
• Process Optimization & Problem-Solving: Identify opportunities to enhance workflows, improve delegation, and drive operational excellence.
• Office & Culture Support: Foster a positive and productive workplace environment by maintaining momentum and engagement within the team.

Qualifications & Skills

• Strong Executive Support Experience: Proven background in assisting C-suite executives with administrative and strategic tasks.
• Exceptional Organizational & Time Management Skills: Ability to manage multiple priorities with attention to detail and efficiency.
• Superior Communication & Interpersonal Skills: Adept at conveying complex information clearly and professionally to diverse audiences.
• High Emotional Intelligence & Adaptability: Ability to navigate different work styles, anticipate needs, and adapt to evolving priorities.
• Problem-Solving & Proactive Mindset: Initiative-driven with the ability to identify challenges and implement effective solutions.
• Professionalism & Confidentiality: Uphold the highest standards of discretion and integrity in handling sensitive information.

Core Values Alignment Our client seeks individuals who embody their core values:
✅ Integrity
✅ Commitment to Excellence
✅ Growth-Oriented Mindset
✅ Positive Attitude
✅ Results-Driven Approach

Preferred Qualifications

• Experience in operations, logistics, or executive support roles.
• Proficiency in project management tools such as Asana, Trello, or ClickUp.
• Knowledge of custom production, design, or related industries, or manufacturing (a plus but not required).

Why Join Our Client?

• Direct Impact: Work closely with leadership to drive meaningful organizational improvements.
• Dynamic Work Environment: Engage in varied responsibilities with opportunities for professional growth.
• Collaborative & Innovative Culture: Join a team that values both hard work and a positive workplace atmosphere.
• Career Advancement Potential: This role has a clear trajectory toward higher-level operational or leadership positions.

Equal Employment Opportunity Statement Our client is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, in accordance with Pennsylvania and federal laws.

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