City Garden Montessori School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the school community. They are responsible for supporting our teaching and administrative staff in providing an instructional program delivered with both Montessori and an anti-bias/anti-racist pedagogy.At City Garden, we pride ourselves on giving students a vibrant learning experience in a welcoming environment. Our teachers count on our school administrative staff to bring the best every day. They will build on a student-centered environment which fosters relationships and promotes continual growth for students and staff.Responsibilities:As a member of the administrative staff, the School Administrative Assistant is a living representation of the radical hospitality City Garden Montessori is famous for. As the face of City Garden, they ensure that all visitors and callers are greeted in a friendly, warm and courteous manner. They are a resource for administrators, academic staff, students, parents and school community, ensuring the orderly functioning of the school day.Daily School Support: Support operation of the school front office, including:o Arrival and dismissal dutieso Welcoming guests/sign in and out procedureso Recording school attendance and tardinesso Answering and routing calls o Distribution of mail and packageso Copying, faxing, scanning documents Respond to telephone, email and written communications Prepare correspondence and other materials Schedule and prepare for meetings Respond to requests for student's records Maintain confidentiality regarding all school, student and staff issues Record Keeping Create, update, and maintain confidential student files (paper and electronic) Enter/upload into Tyler Student Information System database, ensuring accuracy of data Student registrationAdministrative Duties Keep school calendar updated and organized Maintain high standards of public relations at all times with students, staff, parents, and school community Inventory and order office supplies and school materials Ensure proper maintenance of office equipment Create, print, prepare and collate materials as requested by administrative staff Receive returns of equipment and materials from students and families Other duties as requested